Safeguarding Solutions

"The policy support, advice and guidance provided by Holistic Safeguarding has been key in our journey to implementing a refreshing new safeguarding policy. This specific support to our sector has been essential and we now have a living and breathing document that will continue to evolve over time."

David Hibberd, RSC Director

Special Olympics New Zealand

Safeguarding Solutions Mirrored to the

5 Core Components of Safeguarding

We believe effective and efficient safeguarding is based on 5 Core Components.  These components house various safeguarding elements and solutions that may serve that particular component, or more likely, various components. Whether organisations are seeking to strengthen safeguarding solutions within or across these key areas of work or indeed work towards creating a safeguarding culture, we can help. Ensuring solutions are tailored and proportionate, as well as cost-effective.

Select a core component to explore some of our most popular safeguarding solutions. These are just some examples, so if you don't see what you are looking for or perhaps you require a bit of a mix, please contact us and we can chat over your needs. It's free and there is no obligation.

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  • Presentations/briefings/facilitated events.

  • Safeguarding Needs Analysis and Safeguarding Action Plans.

  • Safeguarding and Child/Adult Protection Policy - reviews, development and sector interactive templates.

  • Safeguarding Code of Conduct - reviews and development.

  • Development of tailored LMS ready safeguarding and child protection eLearning.

  • Safeguarding Induction Resource Development.

  • Bespoke webinars.

Safeguarding Organisational Culture

Safeguarding and Child Protection starts and ends with Governance and Leadership. However, sometimes we fail to remember Governance and Leadership are people too and we all don’t know, what we don’t know. In addition to our FREE Safeguarding for Governance Guidecustomers seeking support for Governance, Leadership and overall organisational safeguarding change, tend to be interested in safeguarding solutions relating to:


Risk Assessment & Mitigation Strategies

Often requested as part of our Safeguarding Needs Analysis service. Utilising our range of safeguarding and offender expertise we help organisations identify their safeguarding vulnerabilities. Those that may be shared within their sector, as well as those bespoke to that organisation. We explore this holistically, across the organisation, workforce ways of working and children/young person engagement.

However, we are solution-focused. So, we also make certain this is blended with support, guidance and when requested a Safeguarding Action Plan, that notes the practical safeguarding solutions available, and how these can be utilised in a manner proportionate to that customer’s needs.

Self-Assessment, Audits and Monitoring Frameworks 

Safeguarding is a continuum and while safeguarding foundations and a safeguarding culture can become part of an organisation's everyday thinking and practice, that culture and practice still needs to be monitored, evaluated and developed. This keeps safeguarding solutions current and effective.


We help customers develop, implement and/or simply undertake safeguarding monitoring and evaluation processes. Our customers operating to external standards (e.g. Ministry standards, etc.) particularly value our safeguarding assessment, audit and outcome support services. Commonly they undertake these prior to an inspection/audit, to help them be more confident in securing a successful safeguarding audit outcome.

Safeguarding Best Practice

Via our Children Act 2014 most organisations require a Child Protection Policy and need to be implementing Safety Check recruitment processes. We can help organisations meet these requirements but in a manner that removes those remaining vulnerabilities not covered in the legislative requirements. We help customers meet required practice, but demonstrate safeguarding best practice. 


Safeguarding and Child Protection Policies, Procedures and Guidelines

Firstly we help our customers make sure they are operating to a ‘Safeguarding and Child Protection Policy’, and this reflects their implementation of ‘Safer Recruitment’ processes.


A massively popular service is helping organisations develop and/or review their Safeguarding and Child Protection Policy, as well as any additional policies and procedures, e.g. Safeguarding Code of Conduct, Policy Breach Protocols, etc.  


We have done this for organisations and the sectors they support e.g. developed interactive policy templates that the customer can share as a resource for the stakeholders (see NZ Golf's testimonial). Helping those organisations feel confident in their sector operating to compliance requirements, having tailored support and demonstrating a consistency of practice.

Integrating Safeguarding into HR/People & Culture 

We've worked with offenders and have significant experience in knowing how they can not only exploit organisations but also target organisations. That expertise, blended with our safeguarding expertise, means customers hugely value our support in establishing safer recruitment processes. Safer Recruitment keeps the golden thread of safeguarding running through all elements of recruitment. As well as supporting overall recruitment, it is a great deterrent for and helps to safeguard against any unsafe people who may be seeking to exploit the organisation.


However, recruitment effectively just relates to someone joining your organisation. Most concerns present post joining.  So, some of our other safe workforce solutions valued by customers include – 

  • Integrating and measuring safeguarding within organisational values;

  • Establishing safeguarding as a shared workforce responsibility;

  • Developing and implementing Safeguarding Induction Processes;

  • Developing and implementing Safeguarding Training strategies, as well as safeguarding learning and development; and

  • Integrating safeguarding into staff supervisions, appraisals, etc.

Practical Safeguarding Solutions

The key to having safe safeguarding practice is making sure the safeguards adopted are practical, proportionate and tailored to your organisation's strategic and operational needs.  We help organisations achieve that balance of solutions that support safe practice for all, children, staff and the organisation while remaining realistic to operational demands and limitations.  One of the most common solutions is having a Safeguarding Code of Conduct, however, this is not the only solution. One that aligns to but can be more critical than a code of conduct, is all staff recognising and adopting safeguarding as a shared responsibility.


Safeguarding as a Shared Responsibility

Safeguarding being viewed and adopted as a shared workforce responsibility is critical to achieving a safer organisation. It can't be just one person's responsibility and leadership can't be everywhere all the time, it has to be shared. 

Organisations want to be reassured that safeguarding is happening has part of staff’s everyday thinking and practice, not just when there is a directive. We can help organisations with safeguarding structures that identify shared and specialist safeguarding responsibilities across their organisation. Blended with frameworks that promote inclusivity and set the foundations for creating a safeguarding culture.

Safeguarding Code of Conduct 

We help organisations develop tailored Safeguarding Codes of Conduct that are practical to their organisational needs and ways of working while promoting safeguarding best practice.


Effective safeguarding codes of conduct not only help to promote safe practice for all but they can significantly reduce risks surrounding organisations receiving concerns or allegations against staff. This helps to protect staff and enables them to feel more empowered and confident in working with children and young people or adults at risk.

We make sure the support we offer considers:

  • The organisation adhering to all required conduct expectations, e.g. sector standards, etc.

  • A holistic perspective to the organisation's needs and vulnerabilities.

The 4Rs of Child Protection

The first step in safeguarding and child protection is recognising that safeguarding concerns will present.  This does not mean that safeguarding solutions are failing, it means they are working! Failing is not recognising concerns. What is important is making sure organisations have the applicable incident structures in place to respond to any child or adult concerns. 


4 Rs of Child Protection

We help organisations achieve safeguarding incident solutions by structuring solutions to the 4 Rs of child protection, which also transfer to protecting adults at risk.

  • Recognising Concerns - whether they relate to a child's or adult at risk's well-being or staff conduct.

  • Responding to Concerns - making sure staff know how to respond to concerns and how to respond safely.

  • Referring Concerns - we actually break this down into two Rs - internal reporting (e.g. to safeguarding staff, etc.) and external referrals (e.g. to child protection services, police, etc.).

  • Recording Concerns - making sure the organisation can evidence its practice in both recognising and responding to concerns.

Safeguarding Staff

We help organisations establish staff safeguarding structures, so the organisation has staff able to respond to any presenting concerns, as well as take the lead for driving the organisation's safeguarding culture, e.g. Named/Designated Safeguarding Staff and/or Safeguarding Champions.


These staff serve as the first point of call for all stakeholders who may have a concern and/or require support. As well as helping to establish these staffing structures, we can also offer support services for these staff groups, e.g. mentoring services for those holding specialist safeguarding responsibilities, etc.

Empowerment and Engagement

Safeguarding should never be a solo journey. In addition to being a shared organisational responsibility, a safeguarding culture should actively include all stakeholders. This includes partner organisations knowing their responsibilities in upholding an organisation's safeguarding expectations, to children and families knowing they have a voice and feeling empowered enough to use that voice. Working together not just about getting the right support, it starts way before that, it is all about breaking any silence, creating a ‘say something’ culture and then providing early help.


Working Together Frameworks

We help organisations establish frameworks that promote inclusivity and work together with internal and external stakeholders.


This includes strategies surrounding how organisations can share their safeguarding culture and expectations with others (e.g. tailored policies for children and/or adults at risk) and involve stakeholders (e.g. empowering children and young people/adults at risk in safeguarding strategies and practices).

Safeguarding Incident Support

Sadly, even with safeguards in place, incidents can, do and will happen. As well as having a variance in severity and sometimes irrelevant of that severity, the emotional component applicable to concerns can make how organisations responded to and managed concerns a delicate process.  


When concerns do hold a significant severity and/or potential organisational failings, case management and damage limitation can not only be a delicate process but also an isolating one. Sometimes, it can be best to seek independent and specialist support even if that is just getting some specialist advice and guidance on navigating some of the subtleties in responding to serious incidents. 


We can walk that difficult path with you and offer you that specialist guidance and support.